Office
Bookings, door panels and LED status — every meeting room in one console
At a glance · LUMA Meeting Room
LUMA Meeting Room is a meeting room solution that manages bookings, check-ins and no-show clean-up for your office meeting rooms from the LUMA console. Book from the console calendar or an employee's phone, see the current and next meeting on the 10-inch door panel beside each room, and check in on the spot. Panels with LED light bars show free, waiting for check-in and in use by color — visible from down the hall — and bookings nobody checks in to are released automatically for others to use.
Who it's for
Actual product screens · sample rooms and names (fictional)
If this sounds familiar
Key features
See every room's bookings by day or week, and tap an open slot to book it right away.
A second booking for the same room and time is rejected when it is saved, so two teams never show up at one room.
Add attendees, and book recurring meetings such as a weekly sync in one go.
The organizer and attendees receive a booking email, with a link to add the meeting to whatever calendar they use.
Send outside guests a view-only invitation link. The link cannot change or cancel the booking, and it closes after a set time.
The 10-inch panel beside the door shows the current meeting, the next one and the rest of today's schedule.
If the room is free, book it on the panel and you are checked in immediately. Extend or end a meeting early from the panel, too.
Scan the panel's QR code with a phone to open that room's booking and check-in page.
The panel switches between light and dark themes to suit the time of day.
Choose each room's panel language from six languages; rooms without a setting follow the organization default.
The light bars on both sides of the panel turn green when free, amber when waiting for check-in, blue when in use, red when booking is unavailable and white when the status is unknown — visible from the end of the hall.
Bookings that are not checked in within the set time are released automatically, so rooms held but not used come back.
If a recurring booking is a no-show three times in a row, the remaining occurrences are canceled and the organizer is notified by email.
Set meeting room rules such as no-show release once in the organization settings and apply them to every room.
In the LUMA KEY member app's meeting room tab, employees see rooms free right now, the calendar and their own bookings — and book or check in. By default it is for employees only.
No app store download — add it to the home screen from the phone's browser.
See utilization per room, booked versus actual use and no-show rates by organizer, and decide with numbers whether you need more rooms or fewer.
Know before you open the door — the light tells you
Book it, check in, and unused rooms come back on their own · AI-generated videoEquipment
A 10-inch touch screen mounted beside the meeting room door — set the device role to meeting room in the console and it becomes a panel
RequiredShow the room status with light on both sides of the panel — works only on devices with LEDs
OptionalBook and check in from the member app's meeting room tab — add it to the home screen, no app store needed
RequiredManage rooms, bookings and rules in the LUMA console (web) — all you need is a web browser
RequiredHow it works
Use cases by industry
Headquarters & offices
requiring check-in and releasing bookings without one
leaves only real meetings on the calendar, so you make better use of existing rooms before building new ones
Shared offices
showing room status on door panels and LEDs and letting people book and check in by phone QR
cuts down on "who's in there?" questions and lets people spot a free room from the hallway
School & academy seminar rooms
combining calendar booking with automatic no-show release
reduces double bookings and rooms tied up while empty
Get started
Tell us your store size and the equipment you use, and we'll recommend the right setup and quote. We'll also check your existing screens and printers.
Specs
Works even better together
Frequently asked questions
Each booking email includes an add-to-calendar link so attendees can put the meeting in whatever calendar they use. The room bookings themselves are managed in the LUMA console, the member app and the door panels.
If no one checks in within the set time, the booking is released automatically so others can use the room. If a recurring booking is a no-show three times in a row, the remaining occurrences are canceled and the organizer receives an email.
The LED works only on supported devices with light bars. Panels without LEDs show the same status on screen.
No. They add the LUMA KEY member app to their home screen from the phone's browser and book or check in from its meeting room tab. By default it is for employees only.
No. LUMA Meeting Room focuses on booking, check-in and no-show management with door panels and LEDs. Let us know what else you need when you contact us.
It depends on the number of rooms and panels. See the Pricing page, or contact us and we will recommend the right setup and send a quote.
Our team will help you work out the setup and quote.
